EUFMC Registration opens in January for suppliers and supplier representatives. Suppliers participate in EUFMC by invitation only. Invited suppliers will receive an email invitation with a registration link. EUFMC requires one key contact for each company. The registration invitation and all other EUFMC communications are sent to this individual. Key contacts are responsible for disseminating links and essential information to their teams.There are separate registration forms for individual representatives, spouses, activities, and golf. All of these forms are accessible through the link in your invitation email.
Supplier Registration Fees
Base registration prices are listed below, credit card and eCheck transactions are subject to additional convenience fees.
- Company Registration: $4,325.00
- Supplier Representative: $635.00
- Supplier Spouse / Social Guest: $360.00
New Supplier? Get Invited
There are two separate registration forms
suppliers must fill out Both to successfully register for EUFMC:
Company Registration Form
The Company Registration form registers your company itself for the conference.
The Company Registration form registers your company itself for the conference. Your key contact’s information should be listed on this form, but this does not register the person listed for the conference as an individual.
Indicate your sponsorship level on this form to confirm your sponsorship and add the sponsorship to your invoice total.
Supplier Representative Registration Form
The Supplier Representative form must be completed in order to register individuals from your company for EUFMC.
Each company must register at least one representative, and may register up to five.
Please provide accurate contact information for your representatives. Each individual registered needs a unique email address.
Companies are not guaranteed space for five representatives. The supplier representative and supplier spouse registration forms will be closed once EUFMC has reached its capacity for suppliers. You may not register additional representatives after this point, but you may email Emma Evans ([email protected]) to make formal substitutions.
Supplier representatives must be registered in order to attend EUFMC meals, cocktail receptions, the Educational Program, and all other official EUFMC events.
Members of your team that are only attending the Equipment Show do not need to be officially registered for the conference but do not attend the Monday EUFMC dinner.
Dining
Seating is assigned for all three formal EUFMC dinners on Monday, Tuesday, and Wednesday nights. You must be officially registered for EUFMC in order to attend meals and receptions. Supplier Representatives must RSVP for dinners on their registration forms in order to attend. Fleet Professionals may request seating with companies attending EUFMC as suppliers on Monday and Wednesday nights.
Dinner Seating Process:
- Companies indicate on the company registration form whether they would like their representatives to be seated together at dinners or spread across different tables
- Supplier Representatives RSVP for dinners by answering yes or no for Monday, Tuesday, and Wednesday nights on the Supplier Representative registration form
- Key contacts receive dining confirmation emails in April asking them to complete the following tasks by April 30 or earlier:
- Confirm names and dinner RSVPs for their registered supplier representatives
(once supplier registration closes, you will not be able to RSVP yes to additional dinners) - Leadership and Platinum sponsors: share which of your representatives you would like to sit at a Board member’s table on Monday night
- Share which of your representatives you would like sit with the fleet professionals that requested to sit with your company
- Confirm names and dinner RSVPs for their registered supplier representatives
- Dinner seating assignments are posted on the EUFMC App and in the Williamsburg Lodge shortly before dinner each night
Dinners are not the only meals where you can get facetime with customers! You can invite them to sit with you at EUFMC breakfasts and lunches or have a drink with them at our evening receptions to make the most of your time at the conference.
Please do not extend or accept invitations that are in conflict with EUFMC scheduled events. This can result in your company’s suspension or disinvitation from future conferences.
Women in Utility Fleet Luncheon
Women registered for EUFMC as Supplier Representatives or Fleet Professionals are invited to attend the Women in Utility Fleet Luncheon on Wednesday in the Piedmont Room.
Please RSVP on your registration form so we have an accurate headcount. Email Emma Evans ([email protected]) if you need to change your RSVP for this event.
Substitutions
Companies may make substitutions for their registered supplier representatives. To make a substitution, email Emma Evans ([email protected]) and include the following information:
- Name of person being replaced
- Information for the person being substituted in
- First and last name
- Email address and phone number
- Updated dinner RSVPs and dietary restrictions (if applicable)